News for University Housing staff
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Congrats, Outstanding Housing Staff!
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Congratulations to the staff and team who won a 2025 Housing Employee Award! And thank you all for joining us at our annual Housing Breakfast last week at the Kohl Center. It was fun and definitely a memorable one!
Award Winners:
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Alyssa Giancola
Andy Jacobs
Edinson Gonzalez-Botina
Jackie Scola-Bernstein
Kristin Pape
Matt Hummer
Pasang Gomden
Phillip R. Werman
Tom Krueger Jr.
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Night Shift Building Services team:
Andrew Anderson, Armando Onhintie, Cade Kinderman, Chia Ly, Claudio Hernandez, Cristian Cardenas Molano, Down Thao, Dylon Webb, Eugene Brockman, Gabriel Rojas, Guadalupe Jensen Ivan Bermudez-Martinez, Johnson Thao, Kent Shaffer, Mark Stockhus, Melissa Black, Nora Chartier, Purna Limbu, Raj Adhikari, Sonam Kyitsang, Suk Subba, Thong Thao, Tony Vally
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Sustainable Move-Out Success!
Our volunteers spent 450 hours helping residents donate or recycle as much as possible, diverting well over 150,000 pounds of material from landfill. This included:
- 2,359 pounds of nonperishable food donations
- 8,280 pounds of futons
- 6,125 pounds of microwaves
Donations benefitted: The Open Seat Food Pantry, Goodman Community Center, The River Food Pantry, Goodwill of South Central Wisconsin, & Badger Reclaim.
Futons, microwaves, and area rugs also found homes with many other non-profit organizations in the Madison area.
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2024 Housing Sustainability Report
The University Housing Sustainability Committee is pleased to share the 2024 Housing Sustainability Report. Take a look at all the great things we are doing in Housing and let us know if you have any other projects to highlight or ideas for improving efforts in Housing moving forward.
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$150 Well WI Incentive
The Well Wisconsin Program has something for everyone! From podcasts to fitness classes, coaching, mental health support, and more. Employees in the Group Health Insurance Program can also earn a $150 prepaid card for getting started with a quick health assessment, health check, and well-being activity. The deadline is October 17, 2025.
Helpful Links:
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Save the Date
Mark your calendars for UW Housing's 49th Gutterball at Schwoegler's Park Towne Lanes on Friday, June 20, from 3:30 - 6:30pm. Plan ahead for your best team costumes and take home a prize!
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Workday Training
Find information about training for all employees, links to training resources, and opportunities to get a first look at Workday on the Training page on the Administrative Transformation at UW–Madison website.
Employees will find Workday Fundamentals: Workday for All Employees in their Universities of Wisconsin instance of Canvas. This training will teach employees how to navigate the Workday home page, view and edit information, and learn the difference between My Tasks and Notifications.
UW–Madison is offering a three-part, in-person training series to help employees who do not use a computer in their work, learn how to use Workday on a computer and smart phone. Sessions will be held between July 21 and August 8, 2025, for daytime, second, and third shifts. Housing employees (non-computer users) will automatically be scheduled and supervisors will be provided with the details soon. Sessions will be available in English, Spanish, Hmong, Tibetan, Chinese, and Nepali.
Training schedule:
- Session 1 (July 21 – 25): Log in; view pay slips and leave balances
- Session 2 (July 28 – August 1): Update W2, W4, and benefits
- Session 3 (August 4 – 8): Apply for internal positions; accept lump sums
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Employee Appreciation Ice Cream Socials
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This annual event serves as a gesture of thanks for employees’ hard work and dedication throughout the academic year by serving our world-famous Babcock ice cream.
On June 10, ice cream will be served on Bascom Hill (weather permitting) from 1 – 2:30 p.m., or until supplies run out. On June 12, ice cream will be served in the Lake Mendota Room at Dejope Residence Hall from 10:30 p.m. to 12:30 a.m.
For both events, most ice cream will be served in cups. Lactose-free ice cream and sugar-free popsicles will be provided, as supplies last.
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HR News
Welcome, New Housing Employees!
Join us in welcoming new staff who joined the team in April.
Michael Schroeter, DCS
Emily Kruzicki, DCS
Daniel Stulac, DCS
Diana Hidalgo Fuenmayor, DCS
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On July 7, 2025, MyUW tiles related to specific employee self-service and manager self-service tasks will get a refresh.
A new Workday tile will replace the Time and Absence, Personal Information, Manager Time and Approval, HRS Approvals used by supervisors, and Payroll Information tiles.
Employees do not need to add the Workday tile as it will automatically update in MyUW.
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Deadline for changing employee information in MyUW
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Changes to personal information (address updates, name changes, emergency contacts, etc.) must be entered by June 14.
June 30 is the deadline to make changes to direct deposit and tax information.
The ability to make changes will resume when Workday goes live on July 7.
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New resources have been published on the OHR website to help employees and supervisors with HR self-service tasks in Workday. These resources include information on accessing job-related training, submitting time off, the Workday Mobile app, and more. Also, watch for additional training opportunities that will be offered by Housing HR.
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Cybersecurity Awareness Training registration closes June 14
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Beginning June 14, 2025, employees will no longer be able to register for the required training on the Cybersecurity Awareness Training website. The training will re-open in Workday on August 15, 2025.
Employees who are required to complete this training before August 15 must do so before it closes on June 14. There will be no opportunity to take the training between June 14 and August 15.
Employees are required to take the Cybersecurity Awareness Training annually, every 365 days (or earlier if required by their area). Employees can find the date of their last Cybersecurity Awareness Training by viewing their employee transcript on the My Registrations and Learning Transcript web page on the Office of Human Resources website.
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MFA-Duo Updates Coming June 2
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Starting June 2, UW–Madison will implement 3 important updates to our Duo multi-factor authentication (MFA) service to better protect your NetID account while improving your login experience.
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